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Travel and Expense Management Junior Specialist

Perm/Temp:  Regular

Gdańsk, PL

Join our team as a Travel and Expense Management Junior Specialist, where you'll play a crucial role in maintaining accurate travel and expense records. ​

In this position, you will manage timely transactions, resolve operational issues, and provide exceptional customer service. You'll also have the opportunity to contribute to process improvements, explore innovative solutions, and support onboarding of new team members when needed.

 

More information about the role and responsibilities:​

  • Handles incoming travel and expense claims.

  • Reminds employees about timely handling of expenses 

  • Supports AirPlus application process and monitors overdue invoices​

  • Reconciles TEM claims, payments and travel accounts

  • Handles applications for A1 forms for employees’ temporary assignments in EU/EEA countries or Switzerland

  • Follows up Fortum Group travel days per employee to different geographies to monitor risks related to Economic Employer and Physical Establishment 

  • Responds to customer inquiries, resolves issues, and supports proposals related to TEM and AirPlus

  • Enhances relevant process instructions and identifies needs for new standards

 

About you: ​

  • Educational background in Business Administration, Finance, Accounting, or a related field ​

  • Strong written and verbal communication skills in English

  • Understanding of finance and accounting procedures and tools

  • Knowledge of international finance and/or accounting standards and legislation is an asset​

  • Travel and Expense Management processes knowledge is considered as an asset

  • Previous accounting and customer service experience is an asset

  • Advanced end-user computing skills, with a strong knowledge of MS Office tools

  • Strong attention to detail and commitment to accuracy

  • Excellent customer service and collaboration skills

 

What we offer:

  • Contract of employment.
  • Hybrid work model (we work 2 days per week from the office).
  • Benefit package: private medical health care, life insurance, co-financing of Multisport card, lunch card, social funds, retirement pension plans (PPK), gifts and events for children and employees.
  • Work-life balance initiatives: wellbeing platform, massages, educational webinars, Employee Programs, etc.
  • Training & development: English lessons, e- learning platform, Casual dress code.
  • Parking space available for booking.

 

Interested?
Apply via our online system. If you have any questions regarding position or recruitment process, please contact Talent Acquisition Partner, Milena Dziura, milena.dziura@fortum.com

 

Recruitment Process:

Step 1: A 15-20 minute phone call with a recruiter to learn more about your background, interests, and motivation for the role.

Step 2: A 1-hour structured interview at our office focused on your experience, skills, and alignment with the position.

 

Please note: We do not use AI in our recruitment processes. Every application is thoroughly reviewed by both the hiring manager and/or the recruiter to ensure a fair and personalized evaluation.

 

At Fortum, we are committed to building diverse teams where everyone feels included and is treated equally.

 

GDPR clause
Based on Article. 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016. on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46 / EC (commonly known as the GDPR), we would like to inform you that:
 

  • The administrator of your personal data is Fortum Service Poland Sp. z o.o. with headquarters at Marynarki Polskiej 197 street, 80-868 Gdańsk, entered into the Register of Entrepreneurs of the National Court Register (KRS) under the number 0000912677, Tax identification number (NIP) 5833434050

  • Your personal data will be processed in order to carry out the recruitment process.

  • You have the right to: access your data and the right to rectify it, the right to request deletion of data, processing restrictions, the right to transfer data, the right to object and the right to lodge a complaint with the competent supervisory authority regarding the protection of personal data: the President Personal Data Protection Office.

  • Detailed information on the processing of your personal data can be found here: https://www.fortum.pl/polityka-prywatnosci-kandydaci-do-pracy

     

We encourage you to read the full information on the processing of personal data by the Administrator.

  • If you have any questions or concerns related to this information, please contact us at the following e-mail address: rodo@fortum.com

 

Please attach the following clause to your application:
"I consent to the processing by Fortum Service Poland Sp. z o.o. with headquarters at Marynarki Polskiej 197 street, 80-868 Gdańsk, as the data administrator, of my personal data contained in this application in order to conduct the recruitment process for the position of Junior TEM Specialist" Please be advised that you have the right to withdraw your consent at any time without affecting the lawfulness of the processing which was carried out on the basis of consent before its withdrawal.

We kindly inform you that we will contact directly only selected candidates.

If you need any reasonable adjustments during the recruitment process due to a disability or other circumstances, please let us know when applying. We will do our best to accommodate your needs.

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